The paperwork that actually runs a collection.
In a real company, the style office sets the method the whole chain follows. These twenty-seven working templates run from first moodboard to confirmed order to the campaign that sells it, built the way a real production office builds them.
Moodboard
Concept direction and color story for a capsule, built before any technical work starts. Shows how a design brief gets translated into a working color palette.
Material Library
Fabric candidates evaluated side by side — composition, weight, hand feel — before anything is committed to a BOM. The step that prevents costly fabric mistakes later.
Tech Pack
The core production document: flat construction sketches, numbered callouts and trim notes a factory can actually work from. Two garments, one page, zero ambiguity.
Spec Sheet
Point-of-measure list and tolerances, graded XS–XL. The reference that keeps every size consistent across cutting rooms and production runs.
Bill of Materials
Every component of a garment — fabric, trims, labels, packaging — in one traceable list. The document sourcing and costing both depend on.
Trim Sheet
Full technical detail on every trim: dimensions, finish, placement. Where the BOM gives the list, this gives the factory exact specs to approve against.
Care Label & Composition Spec
Composition, care instructions and label placement, ready for compliance review. Small document, frequent source of costly reprints when skipped.
Graphic Spec Sheet
Every print and embroidery graphic going on a sample — technique, placement, exact size — plus a true-to-scale vector file supplied to the print or embroidery workshop to build the actual screens or plates.
Labeling
Branded labels and hang tags, mapped to exact position, application method and the production stage each one gets attached at — cross-referenced against the BOM line for each.
Material Consumption Sheet
Converts a BOM into real order quantities — consumption per unit, wastage, totals by size run. What a purchasing team actually needs to place an order.
Costing Sheet
Materials, labor, overhead and margin, structured so the math is transparent. Empty by design — this is the method, not a real price list.
Sample Request & Tracking
Tracks every sample stage — proto to top-of-production — so nothing gets approved out of order or lost between rounds.
Fit Comment Sheet
Spec vs measured, deviation and action, logged against the POM list from the spec sheet. Keeps fit sessions from turning into vague verbal notes.
Defect Sheet
A structured log for sample inspection — defect type, location, severity, disposition. Turns "this sample has issues" into an actionable record.
Production Timeline
Milestones from sourcing to delivery on one critical path. Makes it obvious, early, when a date is about to slip.
Production Progress Checklist
Step-by-step tracking per order or lot — cutting through shipping — with a simple tick and date per stage. No spreadsheet archaeology needed.
Purchase Order Template
A clean, complete PO structure for materials and trims — the paperwork that keeps supplier orders unambiguous and auditable.
QC Inspection Report (AQL)
Standard AQL sampling and defect classification, with a clear pass / fail / concession outcome. The document that protects a shipment before it leaves the factory.
Packing List
Carton-by-carton breakdown — size run, weights, dimensions — built to match what customs and freight forwarders actually ask for.
Shipping Mark / Carton Label Spec
Exact layout and placement for outer carton labelling, so every box arrives identifiable without opening it.
Line Sheet
Wholesale-facing sell-in reference — styles, colorways, sizing — built for buyers to move quickly through a range.
Showroom Price List
Sell-in and sell-out side by side, with margin made visible. Structure only — no real pricing is published here.
Order Form
The final handoff document — buyer details, size breakdown, totals, signature — that turns a line sheet conversation into a confirmed order.
Show / Event Run of Show
Minute-by-minute schedule for a show or event — doors to strike — so every cue, transition and access window is assigned before the room fills.
Campaign Creative Brief
Concept, mood, deliverables and reference direction for a campaign shoot, written so a photographer or agency can execute without guessing the brand's intent.
Photo / Video Shot List
Every shot planned before the shoot day — type, style reference, set, equipment — so a production day doesn't waste hours improvising coverage.
Lookbook Layout Spec
Page-by-page structure for a lookbook — cover, spreads, detail grids, credits — built before a single image is shot, not assembled after.
These aren't demo templates — they're the documents that prevented real production errors, for real clients. Get the blank version built for your brand, and start protecting your own margins from day one.
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